Perpetual inventory for EMS & fire

Nothing expired.
Nothing missing.

InDate tracks every supply on every truck by lot and expiration date — scanned in at receiving, logged as it's used, verified in seconds at count. Your crews find problems before the state inspector does.

Get early access See how it works

Launching with pilot agencies in Texas · 2026

0expired on trucks
3flagged early this month
100%lot traceability
The problem

Every shift, somebody signs a checklist that says the truck is stocked.

Then a call — or a state inspection — finds the expired saline in the back of the cabinet. Paper checklists record that someone looked. They don't record what's actually there, what lot it came from, or when it dies.

Expiration roulette

Dates live on the packaging, not in a system. The only way to know what's expiring is to pull everything out and look — so it happens rarely, and things slip.

Invisible shortages

Supplies leave on calls and nobody writes it down. The gap shows up at the worst possible moment: when the next crew reaches for it.

Recall blind spots

A manufacturer recalls a lot. Which trucks has it on them? Without lot tracking, the honest answer is "all of them, maybe."

How it works

A perpetual loop: receive, use, count.

Inventory that stays right because keeping it right is easier than not.

1

Receive

Scan the box as it comes in. Lot and expiration are captured automatically from the manufacturer's barcode when it carries them — two taps when it doesn't.

2

Use

Supplies pulled for a call or a restock get logged in seconds, from a phone, at the shelf. On-hand counts update everywhere, live.

3

Count

Fast cycle counts instead of all-day inventory days. The app already knows what should be there — crews just confirm it.

4

Get warned

Expiration alerts fire 30 days out, shortages surface the moment a count comes up light, and recalls become a lot-number search — not a scavenger hunt.

Who it's for

Built for the agencies the big systems ignore.

Enterprise hospital platforms start at six figures and assume a materials management department. InDate assumes a supply closet, a duty crew, and no time for data entry.

Volunteer fire departments

Medical supplies checked by whoever's on shift, bought from three different vendors, stored in two stations. InDate keeps one honest picture of all of it.

County & municipal EMS

A handful of trucks, a central supply room, and an inspector who will absolutely open that bottom drawer. Be ready before the visit.

Private ambulance services

Supply spend is margin. Know exactly what's on every unit, stop over-ordering "just in case," and stop writing off expired stock.

"I stock ambulances for a living. InDate isn't a software company's guess at how EMS logistics works — it's the tool I built because I needed it on my own supply route." — Brian Collins, founder, InDate Systems

Recordkeeping, not clinical software

InDate tracks quantities, lots, and dates. It performs no clinical or diagnostic functions, and crews always remain the final physical check before a supply is used.

No patient data

InDate stores supply records only — never patient information. There's nothing in it that belongs in a chart, and nothing a chart would want back.

Standards-native

Built on GS1 barcodes — the GTIN, lot, and expiry data manufacturers already print on drug and device packaging under FDA rules. Scan what's already there.

Be one of the first agencies on InDate.

We're onboarding a small group of pilot agencies ahead of launch. Early partners get hands-on setup help and a permanent founding-agency rate.

brian@indatesystems.com or call (682) 235-7155
Meet us in person: Texas EMS Conference · Fort Worth · November 2026